Inventory tracks your stock levels, suppliers, and every change to your stock — automatically or manually. When a POS order is completed, stock quantities update on their own for any linked items. You don’t have to count manually after every sale.
Overview
When you open Inventory, the dashboard gives you the big picture at a glance:
| Card | What it shows |
|---|
| Total items tracked | How many menu items are linked to inventory |
| Low stock alerts | Items currently at or below their reorder point |
| Total stock value | The combined value of all your current stock in ₦ |
| Pending orders | Purchase orders you’ve placed but haven’t received yet |
Stock items
Go to Inventory > Stock Items to see everything you’re tracking.
For each item you can see:
| Column | What it tells you |
|---|
| Item | The menu item this stock is linked to |
| Stock | Current quantity with unit (kg, bottles, units, etc.) |
| Reorder point | The quantity that triggers a low stock alert |
| Unit cost | What each unit costs you |
| Total value | Current stock × unit cost |
| Status | In Stock, Low Stock, or Out of Stock |
Status meanings
- In Stock — quantity is above the reorder point
- Low Stock — quantity is at or below the reorder point. A low stock alert fires on your dashboard and in POS alerts.
- Out of Stock — quantity is zero
Tracking a new item
Click Track New Item (top right) to start tracking a menu item. You’ll set:
- The unit of measurement (kg, bottles, units, etc.)
- The reorder point — the number that triggers a low stock alert
- The unit cost — what each unit costs you to buy
An item must exist in your menu before you can track it in inventory. If you can’t find an item, add it to your menu first, then come back here.
Suppliers
Go to Inventory > Suppliers to keep all your supplier information in one place.
For each supplier you can save:
- Company name and contact person
- Phone, email, and address
- Payment terms (e.g. “cash on delivery”, “net 30”)
- Credit limit
- Active or inactive status
Suppliers are linked to purchase orders — so when you restock, you can pull their details directly without re-entering them.
Purchase orders
Go to Inventory > Purchase Orders when it’s time to restock.
Creating a purchase order
- Click New Purchase Order
- Choose the supplier you’re ordering from
- Add the items you need with quantities and prices
- Submit the order
Tracking your order
| Status | What it means |
|---|
| Draft | Started but not submitted yet |
| Ordered | Submitted to the supplier |
| Partial | Some items have arrived, not all |
| Received | Everything arrived — stock levels updated automatically |
Stock movements
Go to Inventory > Movements to see a complete audit trail of every stock change.
Filter by type using the tabs at the top: All, Purchases, Sales, or Adjustments.
Each entry records:
| Column | What it shows |
|---|
| Item | Which stock item changed |
| Type | Sale, Purchase, or Adjustment |
| Quantity | How much changed (red = decrease, green = increase) |
| Before → After | Stock level before and after the change |
| Reason | For adjustments — why the change was made |
| Date | Exact date and time |
Manual adjustments
Go to Inventory > Adjustments when you need to correct your stock numbers — for example after a physical count, or to write off damaged goods.
Adjustment types
| Type | When to use it |
|---|
| Increase | You have more stock than the system shows — add the difference |
| Decrease | You have less stock than the system shows — subtract the difference |
| Recount | You’ve done a full physical count — set the exact new number directly |
Use Recount after a physical stock count. Instead of calculating the difference yourself, just enter what you actually have and Qorelly does the rest.
Reason options
Always pick a reason — it appears in your audit trail:
- Received Shipment
- Damaged Goods
- Expired
- Theft / Loss
- Stock Recount
- Data Correction
- Other
Troubleshooting
Stock didn’t decrease after a completed order
The menu item may not be linked to a stock item. Go to Stock Items and check if the item appears. If not, click Track New Item and link it.
Stock value looks wrong
Check the unit cost set for that item. Go to Stock Items, click the edit icon on the item, and confirm the cost per unit is correct.
I adjusted stock but can’t see it in movements
All adjustments appear in Inventory > Movements under the Adjustments tab. If it’s missing, the adjustment may not have been saved — try again and confirm you clicked Record Adjustment. 
